FAQs


1.General show questions
2.Classes and education
3.Class enrollment
4.Special exhibits
5.Exhibitors/Vendors
6.Media
7.Quilt Market credentialing
8.The International Quilt Association

1. GENERAL SHOW QUESTIONS

How can I find out what vendors (exhibitors) will be at a show?
On our website, click on the link for the show you are interested in. Then, click on the link for the show about which you are inquiring. There, you will find an alphabetical list of exhibitors that provides the names and booth numbers (when assigned) for each of the vendors who will be at a show. 

Why don’t you allow rolling totes and carts at Festival?
Some years ago, we banned these items from the show floor for the safety and security of our attendees, which is of the utmost importance to us. Too many people were tripping over the rolling bags pulled behind their owners. We will always have one or two locations at the show for a baggage check, though, so you don’t have to carry your purchases with you. Wheelchairs, scooters, walkers, and strollers are always allowed.

But I have a medical need for one of these items.
If you have a legitimate medical need for a rolling tote or cart, just submit a note from your doctor, along with your name and address, to the Quilts, Inc. office. You will be mailed an orange sticker that must be placed in a visible location on your bag. If you want to do this at the show, just bring it to room 213 at the George R. Brown Convention Center (for Houston Festival) or to the Information Booth (in Chicago and Portland).

So why don’t you ban baby strollers, then?
If we banned baby strollers—and the young mothers pushing them—how can we expect to encourage the next generation of quilters to pick up their needles? Also, strollers are pushed in front and not behind.

How do I rent a scooter?
Scooter rental information will be available on the website about two months before each show on the website. Click on the link for the show you are attending.

I am interested in working at one of your shows. What should I do?
We are looking for workers to help hang the special exhibit quilts, guardians to watch over the quilts, door people, and workers to help with take down of special exhibit quilts after the show is closed.  

These are paid positions. We also pay for parking and you receive free entry to the show for each day you work (except for Market). We have Festivals in Chicago, IL (June) and Houston, TX (late Oct./early Nov.), as well as Quilt! Knit! Stitch! in Portland, OR (August).

For information, please e-mail worktheshow@quilts.com

2. CLASSES AND EDUCATION

Do I need to bring a sewing machine to take project-type classes? 
No, any classes requiring the use of a sewing machine are supplied with machines from various manufacturers. There are also brand-specific educators in each room to help you with any machine-oriented questions that might arise during class.

What does it mean to be a Teacher's Pet?
A Teacher's Pet serves as an extension of the instructor by taking roll, delivering supplies like irons and tape to the classroom, assisting the teacher with anything he/she needs during class (i.e.- holding up samples, getting extra supplies), and distributing evaluations for the students to complete.

At the end of class, the Pet returns the supplies, the checked-in roster, and the completed evaluations to the Education Office where she receives a special Teacher's Pet pin in return for her efforts. You may be a Teacher's Pet for any class in which you are enrolled. You can always check with the Education office to see if a Teacher's Pet is needed for one of your classes.

What's the difference between the Materials Fee and the Equipment Fee?
The Materials Fee covers the cost of any kits, raw materials, or supplies provided by the instructor to be used to complete the class project. The Equipment Fee is added only for those classes using sewing machines and it helps pay for the set-up and usage of extra electricity within the classroom.

3. CLASS ENROLLMENT

Where can I find your class catalogues online?
While we print and mail out our catalogues, you can also find them online shortly after the physical copies go out. Go to our website, click on the link for the show you are interested in, then "Complete Class Catalogue and Online Enrollment."

How can I enroll online for a class?
On our website, www.quilts.com, click on the line for the show you are interested in attending. There, you will see a link that reads "Complete Class Catalogue and Online Enrollment." Click on this link to view the entire class catalogue (when available – a schedule will be posted), including enrollment instructions and the online enrollment form. 

How long does it take for me to receive confirmation of my classes and enrollment?
Please allow up to three weeks (for Market) and four weeks (for Festival) from the time we receive your enrollment to the time when you should receive your official confirmation form in the mail. In our busiest times, it can take longer. If you have not heard from us in three weeks, contact us at 1-512-407-9185, 9 a.m.- Noon (CST) Monday-Friday or enrollment@systemas.com to inquire about the status of your enrollment.

Do you keep waiting lists for full classes?
No, we do not keep waiting lists. We are processing new enrollments and changes constantly throughout the enrollment period, so it is impossible to keep waiting lists. However, we do have some hints for trying to get into classes that are full.

You may check with our offices periodically to see if we have any openings. Once you are enrolled for a show, you may add and drop classes over the phone at 1-512-407-9185, 9 a.m.-Noon (CST) Monday –Friday, so we can confirm a class for you immediately. Additionally, there is a website, www.equiltsonline.com that has a class exchange system where attendees may post classes to buy and sell. Please note that this transaction is strictly between individuals (not Quilts, Inc., Quilt Market, or Quilt Festival) and instructions are posted on the site.

Is there a way to know if a class is already full before submitting my enrollment form?
Yes, there is a class availability link included in each version of the online show catalogues. This is a general guide only, but you can use it to determine if a class is already sold-out.

What is the best way to submit my enrollment?
There is no best way. We process all enrollments in order of date received, so it does not matter how you submit your form. All forms received, whether by fax, mail, or online, are processed together according to the date they arrive in our office. Of course, it takes a bit longer to receive mail, but this is also the only way you may pay by check. If you enroll online or by fax you must provide a credit card number.

I received a confirmation form without a name badge. Why?
If you are attending Quilt Market, your badge is missing because we either do not have current credentials for your business or there is a balance due on your account. Badges missing from Festival confirmations indicate a balance due. This can occur when your check does not equal your total charges or the credit card provided was invalid, incomplete, or declined.

4. SPECIAL EXHIBITS

Who do I contact and how do I propose a quilt or textile special exhibit at one of your shows?
Contact Amanda Schlatre at 713-781-6864, ext.104 or spexhibits3@quilts.com or Carmen Valls at 512-323-2255 or spexhibits2@quilts.com. Please provide the following information:
• All proposer’s contact information
• Description of exhibit
• Number of quilts/pieces of art and sizes
• Sample visuals of quilts/pieces of art

How do I sponsor an exhibit?
Contact Amanda Schlatre at 713-781-6864, ext.104 or spexhibits3@quilts.com or Carmen Valls at 713-781-6864, ext. 105 or spexhibits2@quilts.com. They will send you information on the advantages of being a Special Exhibits sponsor and the costs associated.

How do I get my quilt in the show?
There are many special exhibits at the shows that are on display each year. Many center around a theme, and several are recurring each year. To find out which exhibits are accepting quilts, click on the Entries tab on our website. You will find links to each exhibit or contest with information, rules, and a link to the online entry form. Please contact Carmen Valls at 713-781-6864, ext. 105 or spexhibits2@quilts.com for any other questions involving entering a quilt.

Note: You must be an IQA member to enter the following contest:
“Quilts: A World of Beauty,” the fall Judged Show in Houston, posts information at www.quilts.org. You can contact Crystal Battarbee at 713-781-6864, x.123 or iqa@quilts.com with questions.

Who do I contact and how do I request an Interactive Booth for my non-profit, charity organization, or quilt museum at one of your shows?
Contact Amanda Schlatre at 713-781-6864, ext.104 or spexhibits3@quilts.com or Carmen Valls at 512-323-2255 or spexhibits2@quilts.com. Please provide the following information:
• All requester’s contact information
• Description of group, organization, or museum
• Description of what you plan to do, hand out, and/or display at the booth

5. EXHIBITORS

How can my company apply to be an exhibitor at one of your shows?

International Quilt Market
To maintain the high standards set for the Quilt Market, we require the following from prospective exhibitors:

• A letter from you indicating the quilt show(s) in which you are interested, and proof that your company has been producing or selling its product lines for one year or more;

• A recommendation letter from a business associate in the industry; and

• Product samples or photo(s) of the items to be offered at Market, such as a catalog, a sample pattern, or other substantiation of the line of products to be cleared by the Market Screening Committee. Keep in mind that we are a textile-related show and we require that at least 75% of the merchandise you bring to Market be related to this theme. Please only submit items that do not need to be returned.

International Quilt Festival
To maintain the high standards set for the Quilt Festival, we require the following from prospective exhibitors:

• A letter from you indicating the quilt show(s) you are interested, and proof that your company has been producing or selling its product lines for one year or more;

• A recommendation letter from a business associate in the industry; and

• Product samples or photo(s) of the items to be sold at Festival, such as a catalog, a sample pattern, or other substantiation of the line of products to be cleared by the Festival Screening Committee. Keep in mind that we are a textile-related show and we require that at least 75% of the merchandise you bring to Festival be related to this theme. Please only submit items that do not need to be returned.

Already an Exhibitor?
a.Contracts are emailed:

  • Spring Quilt Festival - Mid November
  • Spring Quilt Market - Early December
  • Summer Quilt Festival - Early February
  • Fall Quilt Market - Late May
  • Fall Quilt Festival - Early June
b.Service Kits are emailed 4-6 weeks before the show

I am an exhibitor. How can I submit information on my new product for possible media coverage?
There are a couple of ways that designers and companies can submit information about the release of a new product. 

If you are a Market exhibitor, you will receive a Media Information form along with your exhibitor contract. You may include up to three products that are making their debut at Market, along with a short description of each, on the Media Information form. This information is then compiled into a list, which is distributed to members of the media who are covering the show. 

If your company has recently released or will be releasing a new product, you may also submit it for possible inclusion in the New Product Spotlight section of our monthly electronic newsletter, eInsider. Send it to: New Product Spotlight, c/o eInsider, 7660 Woodway, Suite 550, Houston, TX 77063. You may also e-mail press releases about new products to Rhianna White at pubs2@quilts.com. Products cannot be returned regardless of whether or not they are chosen for inclusion in the newsletter. 

6. MEDIA

How can I get media credentials (a press pass) for one of your shows?
Media credentials and enrollment privileges are for working members of the press who are covering a show—whether Festival or Market. Non-editorial staff members, book publishers, video producers, and advertising/marketing representatives should follow regular exhibitor or attendee enrollment procedures.

Members of the press who are actively covering a show can request a media registration form and additional information from Bob Ruggiero, Director of Publications and Public Information at 713-781-6864, ext: 116, or pubs@quilts.com. You will be required to provide appropriate credentials when submitting your registration form.

7. QUILT MARKET CREDENTIALING

What are the required credentials to attend Quilt Market? How do I submit them?

Quilt Market is not open to the public, and credentials are required for all businesses that wish to send representatives to the show. All credentials in our system expire in two-year cycles, therefore once businesses are established in our system, we will ask for updated credentials at the next expiration date. We just started a new cycle, so credentials approved now are good until December 2013.

Retailer, Manufacturers, Cottage Industry:
Copy of a recent (within the past year) wholesale invoice from an industry supplier totaling $300 or more AND
Sales tax number, resale number, or Federal ID number AND
Business card

Prospective Retailer: All of the above except that a letter of reference from a Quilt Market supplier or banker simply stating that you have a business account may substitute for the $300 invoice. No account balances or numbers are required.

Sales Representatives, Designers, Teachers, Publishing Companies, Book Editors, Video Producers:
Personal business card from the company you represent OR
Personal letter of authorization from one of these entities

You may submit credentials at any time by:
Fax: 1-512-377-4001
Email: enrollment@systemas.com (pdf files preferred)
Mail: Quilt Market, PO Box 50580, Austin, TX 78763.
When enrolling for a particular Market, we prefer you send in credentials with your enrollment form(s).

And remember, no one under the age of 14 is allowed on the show floor or at any International Quilt Market activity. Market is a professional show and the presence of infants and children is not appropriate. Please make other arrangements for your children.

8. THE INTERNATIONAL QUILT ASSOCIATION

How can I enter my quilt in a Judged Show with prize money?
You must be a member of the International Quilt Association (IQA) to do so. IQA's annual Fall Judged Show is “Quilts: A World of Beauty,” and exhibited at the International Quilt Festival/Houston with a deadline in May. Find the rules, entry form, and information on IQA's website at www.quilts.org.

Does IQA produce Quilt Festival?
No. The show is produced by Quilts, Inc. IQA is a non-profit organization dedicated to the preservation of quilting as an art form. The association has a booth at each International Quilt Festival. In addition, IQA has a general membership meeting/event and produces an awards ceremony in Houston, called “The Winners’ Circle Celebration,” where all the fall Judged Show winners are revealed.

Do I get tickets to Festival if I have a membership in IQA?
You do not get a physical ticket; however, you DO get in free on Preview Night and on one other day by showing your current membership card at the door to Festival. Memberships MUST be in the IQA office by the Quilt Festival Enrollment deadline in order to be current for that show. Please see the IQA website for more information.

Do I get a class catalogue if I have a membership in IQA?
If your membership has been processed and/or is current at the time we generate the mailing list, you will get a class catalogue; however, if that mail date has passed, you will have to order a catalogue from the Quilt Festival office.

# # #

 

facebook Follow QuiltFestival on Twitter Follow QuiltFestival on YouTube Instagram

Back to top

7660 Woodway, Suite 550 • Houston, Texas 77063 U.S.A.
Telephone (1) 713.781.6864 • Fax (1) 713.781.8182 • e-mail: shows@quilts.com
To request a free informational postcard, contact us.
Please specify which show you are interested in.